Position Description – The Neo-Futurists, Managing Director
The Neo-Futurists Managing Director (MD) is the chief administrative officer, and a primary public representative, for an Ensemble driven experimental theater company with a national reputation founded in 1988. The MD is responsible for providing organizational leadership, financial management/administrative oversight and initiating all fundraising efforts annually. The MD works alongside the Board of Directors and artistic Ensemble to craft company vision and implement programming decisions. She or he manages the administrative staff including full-time & part-time employees in addition to independent contractors and consultants. The MD is a full-time salaried position with regular evening and weekend commitments. The MD reports to the President and other Officers of the Board of Directors.
Specific Responsibilities:
Organizational Leadership – (Approximately 30% of position’s time)
- Serve as a public representative for the company
- Hire/Supervise/Evaluate all administrative staff members and independent contractors
- Implement/recommend staff structure changes as necessary
- Oversee, and catalyze company-wide committee structures
- Develop company strategy and new programming initiatives in coordination with Board and Ensemble leadership
- Provide Board of Directors with leadership to leverage financial, experiential and advisory resources
- Assist in the process of recruitment, on-boarding and retention of Board membership
- Work closely with the Board President and other Board Officers to monitor overall company health
- Work with Board and Ensemble leadership to develop the seasonal calendar
- Manage weekly staff meetings
- Work with the Founding Director and Board Officers to maintain Intellectual Property rights and licensing
- Work closely with the Founding Director in all pertinent areas of operation regarding our sister companies in NY and San Francisco
- Manage/Oversee all significant staff operations including marketing, audience membership, education and touring
- Develop and manage special programs or initiatives as necessary
Financial Management – (Approximately 25% of position’s time)
- Develop and maintain annual operating budget with approval from Board of Directors
- Ensure GAAP protocols in addition to implementing internal system of checks & balances as advised by independent auditor
- Authorize all expenses and serve as the primary authorized signature
- Process monthly bank account reconciliations
- Process bi-weekly payroll for both employees and independent contractors
- Report to the Board and Ensemble regularly on the financial status of the company
- Analyze and manage cash flow
- Maintain/Authorize all substantial vendor contracts, insurance policies, leases or other significant liabilities
- Oversee annual financial audit
- Manage physical financial records
Development/Fundraising – (Approximately 25% of position’s time)
- Serve as the chief development officer responsible for all individual giving, special events and CFG proposals
- Maintain all donor records and correspondence
- Develop & implement annual appeal(s) or any other individual giving solicitations or campaigns
- Process all donations and send tax-receipt acknowledgements
- Establish a rapport with donors and/or funders
- Maintain CFG proposal deadline calendar
- Draft all CFG LOIs, proposals and final reports, serve as the primary representative for any proposal review
- Seek out new funding opportunities for general operations and program specific needs
- Manage all aspects of major fundraising events including: strategy, scheduling, solicitations, design, artist hiring, food & drink, Ensemble participation, volunteer management, artistic programming, auction item acquisition, event schedule, gift processing, guest correspondence, tax acknowledgements and gift fulfillment
Human Resources – (Approximately 10% of position’s time)
- Serve as the primary human resources contact for all staff members, artists, volunteers and independent contractors
- Maintain and administer the Employee Handbook
- Maintain all company personnel files
- Administer on-boarding process for all administrative employees
- Administer annual employee performance evaluations
- Ensure appropriate insurance coverage
- Process annual employee tax filings
- Maintain and administer all employee benefit programs
- Maintain all city/state accounts and records
- Serve as the primary contact with landlord
Production Support – (Approximately 10% of position’s time)
- Hire/Supervise/Evaluate the Seasonal Production Manager in consultation with Artistic Director(s)
- Develop & execute all artistic personnel contracts
- Ensure performance rights acquisition or timely processing of Creator/Author royalties
- Participate in Prime Time production meetings
- Oversee Prime Time specific marketing and FOH efforts
Compensation
- Salaried full-time position
- Paid time off including holidays, vacation & personal/sick leave
- Eligible for monthly health insurance reimbursement
- Eligible for annual professional development reimbursement
Qualifications
This is a senior-level position with leadership responsibilities and significant evening and weekend commitments. Arts administration and staff management experience are required. Experience with accounting software (ideally QuickBooks) and CRM (ideally Patron Manager) are essential. Must be respectful of artist/ensemble-driven process and should enjoy a creative and collaborative working environment. Some experience with Neo-Futurism is essential.
To Apply
Please send a cover letter, resume and references to Dan McArdle at dan@neofuturists.org by Monday, August 25th.
